Subject Access Request
Due to the COVID-19 public health emergency and in line with current government guidelines, many staff continue to work remotely. If you wish to submit a request under Data Protection Legislation during this period, please email your request to firstname.lastname@example.org as post may not be monitored regularly.
Data Subject Access Request
Rights of Access
Under Data Protection legislation, individuals have a right to obtain from Technological University Dublin, a copy of any personal information held about them on computer or in a structured filing system. This is commonly referred to as a Subject Access Request.
How to make a Subject Access Request
If you wish to make an enquiry about data that relates to yourself, please make a request in writing, by email or post to:
The Data Protection Office
TU Dublin, Park House, 191 North Circular Road, Grangegorman, Dublin D07 EWV4
Or by using the TU Dublin Data Subject Access Request Form: Download the Subject Access Request Form
It is important to include the following information in your request:
- Full name
- Your contact details
- If you are a student, your student ID number
- If you are a previous student or member of staff, details of when you attended the University and what you studied or the department in which you worked
- A full description of the information you are requesting. Please provide as much information as possible to help the University locate the information such as the time periods concerned, names of members of staff who you may have dealt with or who may be able to locate the information, the department or areas of the University that are most likely to hold the relevant information. Please note we may have to get back to you to seek further clarification if we do not have enough detail to enable us to find the information you are seeking.
The University may ask for evidence of your identity. Current staff and students are advised to submit their requests from their official University email addresses.
Is there a fee?
There is no fee applicable to making a Subject Access Request for your own personal data, unless the request is considered manifestly unfounded or excessive.
When should a response be issued?
In most cases we will respond to your request within one month as per the General Data Protection Regulations (GDPR). Where requests are particularly complex or involve a large number of records, this time limit may be extended by a further two months but we will inform you if this is the case and explain the reasons for the delay.
Right of Appeal
If the University fails to comply with a valid Subject Access Request, the requester has the right to make a complaint to the Data Protection Commissioner. The Commissioner will investigate the matter and has wide powers to ensure the University complies with the provisions of the Data Protection Acts.
Complaints should be made in writing (including by email) to the Data Protection Commissioner at:
The Office of the Data Protection Commissioner
21 Fitzwilliam Square South
Tel: +353 57 868 4800 or +353 761 104 800
The website of the Data Protection Commissioner at www.dataprotection.ie is an excellent source of information. They can also provide information by phone or email.