Data Protection and GDPR FAQs

How does TU Dublin use my personal data?

TU Dublin uses your personal data to support your education, employment, and engagement with the university. This includes enrolment, course administration, assessments, student and staff services, communications, and compliance with legal obligations. All personal data is processed in accordance with data protection legislation and TU Dublin’s privacy policies.

What is TU Dublin's Privacy Policy?

The Data Protection Policy explains how the university collects, uses, stores, and protects personal data for students, staff, and visitors. It outlines your rights, including access, correction, and how to raise concerns.

How do I make a Subject Access Request (SAR) under GDPR?

You can request access to the personal data TU Dublin holds about you by submitting a Subject Access Request (SAR).

1. Submit your request in writing to the Data Protection Officer (DPO)
2. Provide sufficient information to identify yourself
3. Clearly specify the data you are requesting TU Dublin will respond within the timeframe required under GDPR, typically within one month.

For guidance and submission details, see the Data Subject Access Request page.

How do I request that my personal data be deleted?

You can request erasure of your personal data by contacting TU Dublin’s Data Protection Officer (DPO):

1. Submit your request in writing
2. Provide sufficient details to identify yourself and the data concerned
3. TU Dublin will assess your request in line with GDPR and any legal obligations

For more information, see the Data Subject Rights Request page.

Who is TU Dublin's Data Protection Officer (DPO)?

The Data Protection Officer (DPO) oversees how TU Dublin manages and protects personal data and ensures compliance with GDPR. The DPO can assist with Subject Access Requests, data protection queries, and concerns about how your data is handled. Contact details are available at the bottom of the Data Protection page.

How do I report a data breach or data security concern?

If you believe there has been a data breach or security concern, report it immediately to the Data Protection Officer (DPO). Provide as much detail as possible so the issue can be investigated and addressed promptly. Guidance and contact details are available on the Data Breaches page.

Can I opt out of TU Dublin marketing communications?

You can opt out of marketing communications by using the unsubscribe link included in emails. If you continue to receive messages or need assistance, you can contact the relevant TU Dublin business unit or refer to the Data Protection Policy.

What data does TU Dublin collect about students?

TU Dublin collects personal and academic data necessary to provide university services. This may include personal details, student ID information, academic records, financial information (e.g. fees or grants), and IT system usage data. For more information, see the Data Protection Policy.

How long does TU Dublin retain student records?

Student records are retained in accordance with legal requirements and university data retention policies. Retention periods may vary depending on the type of data. For more information, see the Data Protection Policy.

Are student records shared with third parties?

Personal data may be shared with authorised third parties where necessary, such as for statutory reporting, accreditation, or service provision. All sharing is carried out in compliance with data protection legislation. For more details, see the Data Protection Policy.

What is the policy on CCTV on campus?

TU Dublin operates CCTV systems to support campus safety and security. Footage is recorded and stored securely, accessed only by authorised personnel, and used solely for legitimate safety, security, or investigative purposes. All CCTV use complies with data protection legislation. For more information, see the Data Protection Policy.