Microsoft Forms

Quickly create surveys, questionnaires, and more.

Microsoft Forms enables you to quickly and easily create basic surveys, questionnaires, and more. View results as they are submitted via built-in analytics, and export data to Excel for additional analysis. It is available to all staff, students and researchers via the University's subscription to Office 365.

Microsoft Forms has many applications within both learning & teaching and administration. Examples include:

You can share surveys and quizzes created in MS Forms with anyone, including people outside of the University.

MS Forms also integrates with Excel and OneDrive so that you can see results appear in an Excel spreadsheet in real-time.

Why use Microsoft Forms?

Your data protection responsibilities when using Microsoft Forms:

If you are collecting personal data or sensitive data as defined in GDPR , you, as Data Controller, must ensure that the processing is compliant with data protection legislation. This means that personal data should only be processed if we have a valid condition of processing (lawful basis) and we have provided information to the individuals concerned about how and why we are processing their information (e.g. a privacy notice). You must ensure that the data is kept secure, with permissions set to include only those who need it, that the information is kept up to date and deleted when no longer required as per the University’s Data Retention Schedule.

Failure to do so could lead to significant fines and/or damage to the organisation’s reputation. 

While the University uses ‘Performance of a Contract’ as the lawful basis for processing a significant amount of personal data, if consent is chosen as the lawful basis for processing it must  demonstrate that the Data Subject has provided appropriate consent for each processing activity.

In summary you must ensure that your form includes the following:



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