Class Email Lists

What is a Class Mailing List?

• Class Mailing Lists are Email-Enabled Security Groups for use by staff who need to send emails to a particular Class/Programme-Year that meet the "Current Student" criteria.

What is the correct email format for Class Mailing Lists?

• The new Class lists naming convention is : ClassList-202526-<Program>-<Stream/Year>-<PartTime/FullTime>@myTUDublin.ie

  eg:  ClassList-202526-TU875-2-FullTime@myTUDublin.ie will include all this year's second year students that have been progressed into the current term 202526.
  If students have not been progressed into the current year, they will not be included in any ClassList-202526 lists.

Who can send mails to Class Mailing Lists?

• All staff email accounts have permission to send to the above mailing lists and the members of each list can also mail the list they are in.
• Additionally, some Department Mailboxes, for example Careers or Exams have been given permission to send emails to class lists too.
• And lastly, the members of each class mailing list can send to their own class mailing list but not others. This is so students can use their own Class Mailing List for collaborative mailshots.
• External addresses cannot send mails directly to Class Mailing Lists (SPAM risk!)

How are Students added to Class Mailing Lists?

• The criteria for each mailing list currently is that the students are listed as being ES (Enrolled), EL (Eligible to Register) or RP/XR (Repeat / External Repeat) and have the particular Programme-Code and Year in their student account and the respective PartTime/FullTime designation too. The class mailing lists in Office 365 are updated twice a day based on the attributes in the student accounts. Any changes to student Enrolment Status or Program Code or Year of Study or PartTime/FullTime will result in changes to the respective class lists.
  If you cannot find a class list that you think should exist, please contact Student Services to confirm the Enrolment Status, Program Code, Year of Study or PartTime/FullTime attributes of the students in that cohort. They might not have been progressed to the current academic year.
• Student accounts in Office 365 are updated based on data from the student registrations database Banner. Any changes to student Enrolment Status or Program code will only be reflected in Office 365 up to an hour later.

Progression of students from one year to the next.

• In September, student classes are progressed from one year to the next after exam boards. This is a complicated process and does not happen immediately for all students after exam boards and may take time.
• As above, any changes to Banner records will be updated in Active Directory, Brightspace and Office 365 and their respective mailing lists will then auto populate.