FAQ

Why are new University Assessment Regulations being introduced?

The new Assessment Regulations for Taught Programmes are being introduced to ensure that there is consistency, fairness and transparency across all academic programmes in TU Dublin with regards to student assessment. These guidelines replace the guidelines associated with each of the legacy higher education institutions that merged to form the new TU Dublin, presenting the first set of unified guidelines across all programmes irrespective of the campus locations.

Where can I find information on the new University Assessment Regulations? 

The new assessment regulations are posted at the link, TU Dublin Assessment Regulations for Taught Programmes.

When will the new assessment regulations take effect?

The new assessment regulations shall take effect when you register to your programme at the start of 2025-26 Academic Year.

What is meant by 'Assessment' in this context?

Assessment refers to any piece of work that a student is required to complete as part of the requisite evidence of achievement of specific learning outcomes for a module, including (but not limited to) assignments, essays, tests, exams, reports, projects, performances, portfolios etc.

What is the relationship between assessments and learning outcomes?

Assessments are designed to test the knowledge, skills, and competencies outlined in the programme curriculum, ensuring students meet the validated and approved module and programme learning outcomes. 

Where can I find programme requirements?

Programme requirements, including module codes, titles, ECTS credits, and module status, are published in the Programme & Module Catalogue (PMC) and Student Handbooks by programme.

How will the new assessment regulations affect me if I am submitting an assessment in the Autumn of 2025?

If you will be submitting a project or other assessments in autumn 2025, to complete requirements for the academic year 2024/25, your results will be processed under the legacy assessment regulations.

I am registered on a programme where the award classification is currently calculated using the grades achieved in the final year modules only. Will this change with the introduction of GPA and the new assessment regulations?

If you are studying on a programme where the Award Classification is currently calculated using the marks the final year modules only, this will not change.

I am studying on a programme where the award classification is currently calculated using the marks from modules across final year and another year (or years). Will this change with the introduction of GPA and the new assessment regulations?

If you are studying on a programme where the award classification is currently calculated using the marks from modules across final year and another year (or years), this will not change with the introduction of GPA. The new grading system will be retrospectively applied on your previous results to determine your Award Classification.

What is a module in an academic programme?

A module is a self-contained unit of teaching, learning and assessment within an academic programme.

How do modules contribute to the completion of a programme?

Each modules carries European Credit System Transfer (ECTS) credit values and contribute to the overall requirements for completing a programme of study and subsequent qualification for a university award. Each programme has a required number of ECTS credits that must be successfully attained to qualify for the designated award.

How are prerequisite modules satisfied?

Students satisfy prerequisite module criteria by successfully completing the assessments applicable to that module, or by gaining exemption based on Recognition of Prior Learning (Certificated or Experiential), as per the University’s Recognition of Prior Learning Policy.

What does it mean to satisfy a co-requisite module requirement?

Students satisfy co-requisite module criteria by registering for and achieving satisfactory progress in the module, or by having gained exemption through Recognition of Prior Learning (RPL).

What assessments are required for TU Dublin awards?

All students pursuing programmes leading to TU Dublin Awards must undertake assessments as prescribed in the assessment strategies of the constituent modules. These strategies are detailed in the module descriptors in the Programmes and Module Catalogue (PMC) and in Student Handbooks.

Where can I find details of module assessment requirements?

Assessment strategies are outlined in the module descriptors within the PMC and in Student Handbooks. Any approved derogations from the assessment regulations will also be specified.

How are student assessment results approved?

All results for each module are considered and approved by Module Assessment Boards. The combined results across all modules in a stage of a programme are considered and approved by the Programme Assessment Board.  The findings of the Programme Assessment Board are presented for approval by the Faculty Board.  Final awards are ratified by the University Programmes Board (for Non-major Awards) and by Academic Council (for Major Awards).

What determines a student's academic standing?

Student Academic Standing is determined by the European Credit Transfer System (ECTS) credits earned and the Grade Point Average (GPA) attained.

What happens if a student takes longer than the normal duration of a programme?

Students who take longer than the normal duration of a specific programme, by repeating a stage/stages or deferral, or accumulate ECTS credits towards an award on a module-by-module basis, should note that module content or availability may change. Such students may be required to complete additional or different modules to meet the learning outcomes and award standards of the related programme. 

What is the minimum pass mark for a module?

Except for any approved programme-specific requirements, such as special conditions for regulated programmes, the minimum pass mark for a module shall be 40% of the maximum available mark. Specification of module pass marks other than 40% are subject to University Programmes Board approval. Any derogation to the pass mark shall be communicated to students in the Student Handbook.  

Where can I find the specific assessment requirements for a module?

Specific requirements for a module such as, pass mark, assessment component types and weightings, and minimum thresholds of performance in components are specified in the assessment strategy in the PMC and in the Student Handbook.

What is an assessment threshold?

A threshold is a minimum acceptable level of achievement that a student must attain in a module assessment component, in addition to achieving the prescribed pass mark/grade for the module. The threshold is recorded in the assessment strategy section of the module descriptor in the PMC and in Student Handbook. 

What are the allowable component thresholds?

The allowable component thresholds are 30% or 35%.  Other thresholds shall be permissible only upon approved derogation by the University Programme Board.  Such derogations will be specified in the PMC and in Student Handbook. 

Can the threshold be the same as the pass mark/grade?

Only where derogations are approved for accreditation or regulatory purposes can the threshold be the same as the pass mark/grade. Otherwise, thresholds shall be lower than the pass mark/grade.

Where should the rationale for using component thresholds be documented?

The rationale should be clearly explained in the assessment strategy in the PMC, specifically when components assess unique learning outcomes or practical competencies.

What happens if a student fails an assessment component with an approved threshold?

The student must repeat the same assessment type or an equivalent, as determined at the Module Assessment Board.

 

What does it mean to be in 'Good Standing' for progression?

A student in 'Good Standing' is clear of any academic sanction, past or present suspension, academic integrity sanction, or any disciplinary sanction.

Can a student progress from the first to the second semester if they have failed some modules?

Yes, progression from the first to the second semester is automatic for students in good standing, even if they have failed some modules.

What are the requirements for progression to the next stage of a programme?

Students must meet the requisite ECTS credits (e.g., 60 ECTS per academic year for full-time students), attain a GPA ≥ 2.00 for programmes with a 40% pass mark or GPA ≥ 2.60 for programmes with a 50% pass mark, and successfully complete all the Mandatory and Elective modules, including meeting any specific assessment thresholds.

Can students carry modules into the next stage of a programme?

Normally, carrying modules is not permitted. However, under duly considered Extenuating Circumstances, the Programme Assessment Board may allow it if the student meets specific criteria

What are the criteria for carrying modules into the next stage?

The student must have obtained at least 50 ECTS credits at the current stage with a GPA of 2.2 or 50% average for passed modules, engaged with all repeat opportunities, and the uncompleted modules are not prerequisites for the next stage. Carrying modules into the final year of study is not permitted.

How many modules can a student carry into the next stage?

A maximum of up to two 5 ECTS credit modules or one 10 ECTS credit module may be carried. Students permitted to progress carrying credits should be fully aware of the extra workload involved. 

What are the general requirements for a student to be eligible for a TU Dublin award?

A student must satisfy all requirements associated with the designated programme in accordance with the Assessment Regulations.

How is the classification of an award determined?

It is based on the Grade Point Average (GPA) in the award stage of the programme or multi-stage weighting as an approved in relevant programme derogations. Table below relates GPA to Award Classification.

Grade Point Average (GPA)	Award Classification by Award Type
	Higher Certificate (NFQ L6) Bachelor’s Degree (NFQ L7) Postgraduate Diploma (NFQ L9) Postgraduate Certificate (NFQ L9)	Honours Bachelor’s Degree (NFQ L8) Higher Diploma (NFQ L8) Taught Master’s Degree (NFQ L9)
3.60	Distinction	1st Class Honours
3.00	Merit Grade 1	2nd Class Honours, Upper Division
2.60	Merit Grade 2	2nd Class Honours, Lower Division
2.00	Pass	Pass

Is there a time limit for completing modular programmes?

Expected duration for each programme is stated on the respective programme website and in programme documents/Student Handbook. 

What happens if a student does not progress within the minimum duration?

Students will be given the opportunity to complete the programme and achieve the award but may be required to study updated or new modules designed to maintain academic coherence and standards in the named award.

Can students repeat failed modules contributing to their final award classification?

Yes, students may repeat each failed module once without prejudice to the award of Honours/Merit or Distinction. Only one such repeat attempt is permitted to achieve an Honours award.

What happens if a student fails the repeat assessment of a module contributing toward their final award classification?

The student will not be eligible for the Honours/Merit or Distinction classification.

What is the GPA system used for?

The GPA system is used for aggregation of grades awarded to students on completion of modules. It evaluates learning achievement, structures student progression, and determines the classification of awards to graduates.

How is GPA calculated for award classification?

An ECTS credit-based formula is used to calculate the student GPA for determining the award classification. See Section 4.3.7 of TU Dublin Assessment Regulations for Taught Programmes.

How are grades represented in the GPA system?

Each letter-grade in the module assessment matrix is assigned a numerical Grade Point Value (GPV).

Grade	Grade Band, %	Grade Point Value (GPV)	Credits Awarded
A1	80 - 100	4.00	Yes
A2	75 - 79	3.80	Yes
A3	70 - 74	3.60	Yes
B1	65 - 69	3.20	Yes
B2	60 - 64	3.00	Yes
B3	55 - 59	2.80	Yes
C1	50 - 54	2.60	Yes
C2	45 - 49	2.40	Yes
C3	40 - 44	2.00	Yes
D	35 - 39	1.60	Yes
F	≤34	0.00	No

Why is GPA important for students?

GPA is important because it reflects a student's academic performance across modules, influences progression decisions, and determines the classification of final awards such as Honours, Merit, or Distinction; or a First-Class Honours, Second-Class Honours, etc.

 

Who is an internal examiner?

An internal examiner is a full-time or part-time academic staff assigned by a School to deliver a module and assess students.

What regulations must internal examiners be familiar with?

Internal examiners must ensure familiarity with the University Assessment Regulations.

What are the responsibilities of internal examiners regarding assessments?

They must prepare assessment components aligned with the module assessment strategy (module type, description and weighting) in the PMC, giving students sufficient notice of assessment dates, coursework submission dates, provide appropriate formative feedback after grading, etc.

How should assessment criteria be communicated?

Assessment types, descriptions and weightings are specified in the PMC and Student Handbook, with any additional information provided to students in assessment briefs for individual assessment components as required. 

What are the responsibilities of internal examiners in relation to formal written examinations?

Internal examiners must submit draft papers, provide marking schemes, ensure clarity and balance in papers, and where applicable, consult with co-examiners and external examiners, within the approved timeframes for the examination process. They should be available to answer any queries that may present during the scheduled examination sessions.

What must internal examiners do after examinations?

They must collect scripts, assess them per marking schemes, enter grades to the Student Record Management System and return scripts and grades to the school, and attend applicable Module Assessment Boards and Programme Assessment Boards. Internal examiners should also be available to address queries raised by external examiners. 

Are internal examiners allowed to share Assessment Board proceedings?

No, the proceedings and deliberations of Assessment Board meetings are confidential. All outcomes of the Module and Programme Assessment Boards will be communicated to students only through the Examinations Office. 

What governs the role of external examiners?

The functions and responsibilities of external examiners are prescribed in the University’s External Examiner Policy.

What does the External Examiner Policy cover?

It includes specific functions, reporting structure, criteria for appointment, duration of appointment, and engagement protocols with the relevant academic programmes. 

What principles govern students conduct at examination centres?

Student conduct shall be governed by principles of integrity, fairness, and respect to peers and staff, ensuring an orderly examination environment for all candidates.

What are the key requirements during examinations?

Students must be punctual, present valid identification when required, use only permitted items (e.g., calculators, parameter tables), maintain silence, comply with examination rules and invigilator instructions, and show courtesy and respect to staff and peers.

What items are permitted during examinations?

Only items explicitly permitted such as calculators and parameter tables may be used. Unauthorised materials are not allowed.  The list of permitted items shall normally be specified on the cover sheet of the examination paper. 

What are the consequences of violating examination conduct rules?

Violations may lead to penalties, including disciplinary action. Specific operational and procedural details are outlined in the TU Dublin’s Academic Integrity Procedures

 

How does the University ensure fairness and consistency in assessment?

The university sets up and maintains appropriate procedures related to the operation of Assessment Boards to ensure fairness and consistency in the assessment of students and approval of results.

What are Assessment Boards?

Assessment Boards are responsible for considering and recommending for approval the assessment results recorded for each candidate from the collection of assessments comprising the stage/year of each programme of study.

What is the role of Module Assessment Boards?

Module Assessment Boards focus on the assessment results of individual modules within a programme of study. The purpose of the Module Assessment Board is to review the marks (grades) awarded to each student whose performance in the module has been assessed and to ensure that there is a recorded mark (or grade) for each student. In the case of a failure by a student to achieve a pass in any module, the Board will specify any re-assessment that might be required.

Who chairs the Module Assessment Board?

The Module Assessment Board is chaired by the Head of Discipline with responsibility for the module under consideration. 

Who attends the Module Assessment Board?

The Board is attended by the module lecturer(s).

What are the responsibilities of the Module Assessment Board?

The Board meets to:
a. Review marks and grades for the modules under their responsibility.
b. Consider any known extenuating circumstances on record.
c. Discuss and identify arrangements for reassessment.

How should modules be grouped when organising Module Assessment Boards?

Modules should be grouped by programme, level, stage or subject area so that there are no fewer than three internal examiners at the Module Assessment Board.

Can the results from a module be tabled at more than one Module Assessment Board?

No, the results from a module will only be tabled at one Module Assessment Board.

Can the decisions of the Module Assessment Board be altered?

The decisions on the module marks or grades awarded to each student may not be altered after the completion of a Module Assessment Board, unless:
a. Through a decision of a re-convened Module Assessment Board;
b. Through a decision of the Programme Assessment Board; or
c. Following a recheck/remark/appeal process or panel of inquiry.

What is the role of Programme Assessment Boards?

Programme Assessment Boards consider the overall performance of candidates across all modules in a stage or year of a programme and make recommendations for progression or awards. A Programme Assessment Board is convened following the completion of the relevant Module Assessment Boards. It is responsible for reviewing and confirming student progression from one stage of a programme to the next, and for final awards decisions. 

Who chairs the Programme Assessment Board?

The Programme Assessment Board is chaired by the Head of School, or their nominee with responsibility for the programme.

Who are the members of the Programme Assessment Board?

Members include the relevant Heads of Discipline, External Examiners, Internal Examiners, and the assigned Examinations Officer. All Internal Examiners involved in the programme must be invited as full members, and if they plan not to attend, they must notify the Head of School.

What are the responsibilities of the Programme Assessment Board?

The Programme Assessment Board is responsible for:

• Reviewing overall grades for each stage of Programmes.
• Considering any marginal cases as per Assessment Regulations.
• Approving amendments to assessment records based solely on the Assessment Regulations (recorded and implemented by the Assigned Examination Officer).
• Confirming arrangements for any supplementary assessments required.

What is the output of the Programme Assessment Board?

The output is the formal confirmation by the Chair that grades, progression, and award records are complete and accurate. It also includes the recommendation of Awards to the Faculty Board for approval. 

What is a Compensatory Pass Grade?

A Compensatory Pass Grade means that a module has been failed marginally but may still qualify for the requisite ECTS credits.

When can a Compensatory Pass Grade be applied?

It may be applied to allow a student who marginally fails one or more modules to progress in their academic programme or to qualify for an Award without retaking the failed module(s).

What is the grade range for a Compensatory Pass?

The grade range is ≥ 35% and ≤ 39% (D Grade), where the designated Pass Mark is 40% (C3 Grade). For modules with a higher Pass Mark, the Compensatory Pass Grade will be an equivalent band below the Pass Mark.

Does the Compensatory Pass Grade apply to all modules?

It normally applies to both Mandatory and Elective modules.

How many attempts are eligible for a Compensatory Pass?

It shall only apply where a module is being taken for the first or second attempts.

Are there exceptions to application of the Compensatory Pass Grade?

Yes, exceptions are where it is not permitted are specified in module descriptors, e.g., for final year capstone project, or other modules as approved by the University.

Does the Compensatory Pass Grade apply to regulated programmes?

The Compensatory Pass Grade may not apply to these programmes. The rules for such programmes as approved at validation/review and on the PMC shall apply.

What Compensatory Pass Grade rules apply to programmes with a 40% Pass Mark?

a.    If a student has a GPA > 2.0, any D-grade will automatically have a Compensatory Pass applied, except for modules under exceptions, whereby Compensatory Pass cannot be applied due to the approved rules of the programme.
b.    Any failed module (D or F grades) where Compensatory Pass cannot be applied must be retaken and passed, regardless of GPA.
c.    If a student has a GPA < 2.0, they must retake failed modules to attain a GPA of 2.0 or greater.

What happens if a student fails to accumulate sufficient ECTS credits and minimum GPA?

The student will normally be eligible for reassessment in the failed modules, subject to decision by the Module and Programme Assessment Boards.

Who determines the reassessment requirement?

The module lecturer at the respective Module Assessment Board(s) determines the reassessment requirement.

When does reassessment normally take place?

Reassessment will normally take place at the next available sitting. For example, if a student fails a written examination in May, the next available sitting is likely to be in the supplemental cycle of examinations in late August. However, if a student fails a practical assessment, then next available opportunity to re-sit the assessment may be at the same time the following academic year. Reassessment requirements and arrangements are clearly communicated to students.

Are re-assessments of the same academic standard as the first attempt?

Yes, all assessments in a module are of similar academic rigour and standard. Repeat assessments generally follow the same method and criteria as the first attempt. The original and any repeat assessments are required to evaluate achievement of the same module learning outcomes. 

Can students repeat modules they have passed?

No, students can only repeat modules they have failed (D or F grades).

Where can I find details of module assessment and reassessment?

These are specified in the approved module descriptors in the PMC.  Details concerning re-assessment will be communicated to students after the completion of the assessment boards at the end of the academic year.

Do students need to repeat all components of a failed module?

Generally, students only need to repeat the component they failed. Successfully completed components can be carried forward.  

Are there cases where full module re-attendance is required?

Yes, in some cases eligibility for reassessment may require re-attendance of the full module.  This is a likely requirement where students have failed practical, laboratory, clinical, research project or work placement modules, but may be required for assessments associated with other types of coursework too. 

How many times can a student take an assessment per module in an academic year?

Normally, a student can take an assessment twice per module in an academic year.

What are the passing criteria after reassessment?

The student passes if the aggregate of carried forward marks and reassessment marks, including applicable thresholds, meet the Pass Mark.  The overall module mark for re-assessment is capped at module Pass Mark.

Can students still receive Honours/Merit/Distinction after reassessment?

Yes, but only one repeat attempt is allowed for Honours. Failing the repeat disqualifies the student from Honours/Merit/Distinction.

What if a student has Extenuating Circumstances?

Their repeat attempt is considered a ‘First Attempt’. Without approval, the reassessment is considered a ‘Repeat Attempt’, therefore, the grade is capped at the Pass Mark for the module.

Who is responsible for understanding reassessment requirements?

“Reassessment details are formally communicated to students by their school. It is the student’s responsibility to inform themselves, and if necessary, to consult school office or relevant academic staff to ensure that they understand the reassessment requirements.

 

What is a deferral of assessment?

A deferral of assessment refers to the postponement of an examination, assignment, or other evaluative course task to a later date. It allows students additional time to complete the assessment without penalty. Deferral of assessment may be granted to any student who, for valid reasons, wishes to be considered for the same under the outlined categories. Granting of deferrals is at the discretion of the Head of School (or Nominee).

How can a student apply for a deferral?

To be considered for deferral, a student must file Application to Defer Assessment/Exam/Project Form.

Can individual assessments be deferred?

Yes. Students can apply to defer individual elements of continuous assessment, examinations (including supplementals), or a project.

Is it possible to defer multiple assessments from different modules?

Yes. Several assessments/examinations can be deferred from different modules.

What happens if a deferral application is approved?

If approved, the same type of assessment element shall be completed in the next available sitting or supplemental examination session for that module. Note that the next available sitting might be in the following academic year. 

What is a module deferral?

It refers to the deferral of an entire module or multiple modules. If approved, the deferred modules must be attempted in the following academic year.

What is a programme deferral?

Programme Deferral refers to when students are unable to start or engage in their programmes for a given academic year. Guidelines for such deferrals are provided separately.

What are examples of assessment regulation infringements?

Examples include plagiarism, misrepresentation, bribery, collusion, fabrication, falsification, impersonation, contract cheating, possession of exam questions in advance, possession of prohibited devices, and unauthorised use of Artificial Intelligence (AI) and Large Language Modules (LLM)

Can students procure services that violate assessment regulations?

No, students must not procure or attempt to procure services that violate the regulations, either for themselves or on behalf of others.

When can infringements be identified?

Infringements may be identified through observation in invigilated exams (face-to-face or remote), or during correction/grading of coursework or marking of exam scripts.

How are breaches during coursework submission handled?

They are dealt with under the published TU Dublin Academic Integrity Procedures.

What happens if a breach is suspected during an invigilated assessment?

The invigilator informs the student, annotates documents, removes suspicious materials, and allows the student to continue. A report shall be submitted within 3 working days.

What if a breach is suspected during marking?

The examiner compiles a report and submits it to the Head of School within 3 working days.

What happens if evidence of a breach emerges after assessment completion?

The Head of School (or Nominee) compiles a report and initiates the Assessment Panel of Inquiry procedures.

Can students respond to allegations of breaches?

Yes, students can respond orally or in writing and may be accompanied at hearings for support.

What is the role of the Assessment Board in breach cases?

The Assessment Board may reconvene to implement Panel of Inquiry decisions but cannot determine the facts of the case.

What is the Assessment Panel of Inquiry?

The Assessment Panel of Inquiry is a formal body that investigates alleged breaches of assessment regulations. It includes a Chairperson (Faculty Dean or nominee), a Head of School from an unrelated programme, two academic staff members, and a Secretary (normally the Faculty Manager or nominee). A Secretary to the panel is responsible for administering the procedures.

Who presents the case to the Assessment Panel of Inquiry?

The Head of School or nominee responsible for the programme presents a written report and attends the hearing to respond to questions. A copy of the report is provided to the student before the hearing.

Can the student bring someone to the hearing?

Yes, the student may be accompanied by a representative, such as a Students' Union representative, and must notify the Faculty Manager at least one working day in advance.

How soon does the Assessment Panel of Inquiry convene?

The panel normally assembles within 10 working days of the reported incident to consider the case based on available evidence.

Can witnesses be called during the inquiry?

Yes, both the Head of School and the student may call witnesses. Notice must be given at least one working day before the witnesses are scheduled to attend.

What penalties can the Assessment Panel of Inquiry impose?

Penalties include written warnings, failure of assessments, ineligibility for awards, suspension, or expulsion. The panel may also determine that no breach occurred.

How is the outcome of the inquiry communicated?

The Secretary to the Panel notifies the student and the Examinations Service in writing within five working days of the decision.

Can a student appeal the decision of the Assessment Panel of Inquiry?

Yes, students may appeal on grounds such as new evidence, procedural errors, or disproportionate penalties. Appeals must be submitted in writing within five working days of the decision.

Who handles the appeal process?

The Head of Academic Affairs (or Nominee) administers the appeal process. The student may present their case to the University Appeals Panel and be represented by a third party.

What happens if a general breach involving many students is suspected?

All affected students have the right to make submissions before a decision is made. The panel may declare the assessment void for some or all students.

 

What are Extenuating Circumstances?

Extenuating Circumstances are serious, adverse, and unforeseen events that may negatively impact a student's performance in assessments, e.g., illness, bereavement etc.

What should I do if I have a temporary injury or illness before an exam?

If you have a temporary injury or illness (e.g., due to an accident) and need special accommodations for invigilated exams, contact the Examinations Office immediately to learn about available supports or alternative actions.

How should students report Extenuating Circumstances?

They must use the Extenuating Circumstances Form, supported by Professional Opinion, and submit it to ecforms@tudublin.ie. Academic Affairs forwards the details to the relevant Assessment Boards.

When should I submit the Extenuating Circumstances Form?

For continuous assessment, submit the form by the assignment's submission deadline. For invigilated exams, submit the form within three working days after your last scheduled exam. Submissions after the Assessment Board meeting shall only be considered in exceptional cases.

What documents are required for submitting Extenuating Circumstances?

You must complete an Extenuating Circumstances Form along with a Professional Opinion Form and submit only by emailed to ecforms@tudublin.ie.

Who reviews my submitted forms?

The Head of Discipline reviews the evidence and makes a recommendation to the Assessment Boards.

How are Extenuating Circumstances considered by an Assessment Board?

Assessment Board decisions must consider all elements of a student’s assessment, including valid extenuating circumstances submitted via the official form within the designated timeframe.

What decisions can the Assessment Board make regarding Extenuating Circumstances?

Based on the recommendation, the Assessment Board may:
a. Allow a re-take of the assessment as a first attempt.
b. Permit retention of the current award classification.
c. Allow carrying a failed module to the next academic year.
d. Provide an alternative assessment.
Note: Extenuating Circumstances do not in their own right result in mark/grade adjustments.

Is there a report on Extenuating Circumstances?

Yes, Academic Affairs produces an annual report detailing the number of Extenuating Circumstances forms received per programme.

 

What procedures does the university have for providing feedback on assessments?

The university maintains clear and timely procedures for providing feedback on formative and summative assessments. This includes facilitating processes for viewing assessment documents such as examination scripts, reports, dissertations, and related marking schemes.

Can students request a recheck or remark of their assessment results?

Yes, students can request a Recheck of Assessment Results and/or Remark of Assessment Material to address any possible errors or omissions. They also can appeal an assessment result.

What is the process for querying assessment results or requesting feedback?

Students can follow a three-stage process:
1. Feedback and Viewing of a Completed Assessment Document.
2. Recheck of Assessment Results and/or Remark of Assessment Material.
3. Appeal of Assessment Results.

Is it necessary to request feedback and viewing of a completed assessment document before applying for a recheck or remark?

Yes, students should engage in the feedback and viewing process prior to submitting a formal application for either a recheck or remark. An unsuccessful recheck/remark is not a valid ground for appeal.

What does feedback and viewing of a completed assessment document involve?

This involves receiving timely feedback on completed assessments. Students are responsible for engaging with the feedback mechanisms. Viewing of completed assessment documents and provision of feedback should normally occur within four working days of the publication of results. 

What types of documents can be viewed during the feedback and viewing of completed assessment documents?

Completed assessment documents include examination scripts, submitted assignments (e.g., reports, essays, dissertations), and completed marking schemes for assessed work such as presentations, performances, and artefacts.

Who provides the feedback during the viewing process?

The designated internal examiner shall produce the assessed work and/or marking scheme and explain the basis for the marks/grade awarded. If the internal examiner is unavailable, a nominee of the Head of School shall undertake this role.

Can feedback be provided online?

Yes, feedback and viewing of assessed work may be facilitated online. The Internal examiner decides whether to provide feedback in person or online. Online meetings shall not be recorded by either party.

What is the purpose of feedback and viewing of assessed work?

The purpose is to guide students to enhance future performance or repeat assessments, and to discuss the student's attempt and the marking to explain more optimal structuring of solutions and answers.

What is the difference between a Recheck and a Remark?

Recheck is a review of examination and assessment material to ensure marks have been correctly allocated and totalled. Remark involves re-marking the assessment material.

When can I apply for a Recheck or Remark?

You may apply after completing the feedback and viewing of assessment documents. Applications must be submitted within three working days of completing this feedback and viewing of assessment documents, or within seven days of the publication of results.

How do I apply for a Recheck or Remark?

This involves the submission of the appropriate application form (Recheck or Remark) along with the requisite fee to the Examinations Office.

What happens during a Recheck?

The internal examiner checks that all parts of the assessment were marked and that no computational errors occurred. The outcome may be no change, an increase, or a decrease in the mark.

What happens during a Remark?

The assessment material is re-marked under the direction of the Head of School. The outcome may be no change, an increase, or a decrease in the mark.

Will I get a refund if my mark changes?

Yes, if the Recheck or Remark results in a change of mark, the fee will be refunded, and the student record and transcripts updated accordingly.

Can all types of assessments be remarked?

No, the Remark process does not apply to assessments that require resubmission or repeat performance/presentation.

Who carries out the Recheck or Remark?

The Recheck is carried out by the internal examiner under the direction of the Head of School. The Head of School or nominee arranges the Remark process.

How will I be notified of the outcome?

The Examinations Office will notify you of the outcome. If there is a change in mark, the Head of School will inform the Examinations Service to update records and reissue transcripts.

How can a student appeal a decision of an Assessment Board?

To appeal a decision of an Assessment Board, a student must submit the online Assessment Appeals Form, with the requisite fee to the Examinations Service, within five working days of completing the feedback and viewing of assessment documents, or within seven working days of the publication of results, or within three working days of notification of the outcome of Remark or Recheck application. The appeal application should state the reasons for the appeal and provide any supporting documentation.

What are the valid grounds for submitting an appeal?

The only grounds on which an appeal can be made are:
a. The Regulations of the University and/or any programme-specific regulations have not been properly implemented.
b. Circumstances exist which may not have been specifically covered by the current Regulations.
c. There is new attested information that was not made available to the Assessment Board for a justifiable reason and therefore was not considered at the time of convening of the Assessment Board.

Is it necessary to complete the Remark process before submitting an appeal?

No. An exception is when a student is appealing on one of the valid grounds and believes that their assessed work was not marked correctly, or the marking scheme was not appropriately applied. In such a case, they must first have completed the Remark process and have been notified of the outcome prior to submitting the appeal application.

Who reviews and determines the eligibility and outcome of appeal applications?

Two separate Appeal Boards are constituted, one to determine the Eligibility of Appeal and the other to consider the Eligible Appeals. The Appeal Boards are constituted from the pool of all Heads of School and all Heads of Discipline.

What happens after I submit a formal application to appeal?

The appeal will be considered for eligibility, and if eligible, will proceed to Appeals Board for hearing. Otherwise, if ineligible, Academic Affairs will inform you with reason. 

Should I complete the repeat assessment if my appeal is still being processed?

Yes, if your appeal relates to a failed assessment or examination and has not been fully processed, you should complete the repeat assessment. This will not prejudice your appeal.

Can I attend the next year of the programme while my appeal is pending?

Yes, you may apply for temporary registration to the following year of the programme. However, if your appeal is rejected, the temporary registration will be terminated.

Can I graduate while my appeal is pending?

Yes, if the subject(s) of appeal do not prevent graduation, you may choose to graduate as scheduled or to defer until the appeal process concludes.

Who handles my appeal after submission?

All appeals are referred to the Head of School, who prepares a response report. This report and other documentation are forwarded to Academic Affairs within eight working days for the Appeals Eligibility Board.

What does the Appeals Eligibility Board do?

The Appeals Eligibility Board determines if your appeal is eligible under the specified criteria. It may proceed to a full Appeals Board or be rejected if it lacks grounds, is incomplete, or is deemed malicious, vexatious, or frivolous.

What happens if my appeal is eligible?

The Appeals Eligibility Board will notify the Head of School and schedule a hearing, usually within fifteen working days. The Appeals Board will consider all relevant evidence.

Can I present my case in person?

Yes, you may present your case in person and be represented by a third party, such as the TU Dublin Students’ Union.

Who else may be involved in the Appeals Hearing?

The Head of School or nominee, internal examiners, or appropriate School representatives may attend and provide evidence or reports.

How are decisions made by the Appeals Board?

Decisions are usually made in a private session by consensus. If consensus is not reached, a majority decision will determine the outcome.

Who is notified of the Appeals Board decision?

The decision is communicated to the Appellant, the Head of School, the Faculty Dean, and the Head of Academic Affairs.

Is there a summary of Appeals Board decisions?

Yes, an Annual Report summarising decisions is forwarded to the TU Dublin Academic Regulations, Policies and Procedures Oversight Committee (ARPPOC).

Are Appeals Board decisions final?

Yes, the decisions are final and binding on both the University and the appellant. However, you may appeal the Appeals Board decision through the Office of the Ombudsman if desired.

What is the University's policy on supporting students with disabilities?

The University is committed to facilitating, by all appropriate means, the enrolment and participation of students with disabilities in university programmes, in line with the University's Equality, Diversity, and Inclusion (EDI) practices.

How can a student have their disability recognised by the University?

Students must register with the Disability Support Service and provide medical documentation or psycho-educational reports to have their disability officially recognised.

What accommodations are available for students with disabilities?

Accommodations may include additional time for assessments, special facilities such as computer equipment, support personnel like scribes or interpreters, and alternative forms of assessment, all based on recommendations from the University Disability Support Service.

Can students receive extra time for continuous assessments?

Yes, additional time may be permitted for continuous assessments, but only with pre-approval from the relevant lecturer.

What types of special facilities may be provided?

Special facilities may include computer equipment with or without specialised software, and designated examination venues as alternatives to printed examination papers and answer books.

What support personnel can be employed for students with disabilities?

Support personnel may include scribes, readers, interpreters, and personal assistants, subject to the criteria outlined in the DAWN Reasonable Accommodations in Exams Guidelines.

Are alternative forms of assessment available?

Yes, alternative forms of assessment may be arranged after consultation with the relevant School, and with the approval of the lecturer(s). Alternative forms of assessment must allow the student to demonstrate achievement of the module's learning outcomes.

How are accommodations facilitated for registered students?

For students registered with the Disability Support Service (DSS), accommodations are facilitated through ongoing supports.  Only students registered with the DSS may avail of these supports.

 

What are the regulations for online/remote assessments?

The regulations for online/remote assessments are supplementary to the fundamental principles of assessment covered in the University's Assessment Regulations.

Where can I find procedural details for online/remote assessments?

Procedural details for the conduct of Online/Remote Assessments are provided in a separate guide. Appropriate link will be added once the document is approved.

What should Schools and programmes with PSRB status consider?

Schools and programmes with PSRB status and external accreditations must ensure they understand the regulatory body’s current requirements regarding approach to online/remote assessments. Any online/remote assessment must align with the regulatory body’s requirements to ensure compliance and maintain accreditation standards.