Sensitivity Labels

What are Sensitivity Labels?

Sensitivity Labels are a powerful feature of Microsoft 365, that allows us to classify all information in a way that shows how sensitive the data is. This greatly reduces the risk of accidentally or deliberately sharing confidential data with those who should not have access to it, including people from outside the university.

Importance of Sensitivity Labels

Types of Sensitivity Labels

The University uses a traffic light system, Green, Orange and Red, with the following sensitivity labels:

 Sensitivity Labels

How to Use Sensitivity Labels

In Microsoft Office Applications:

Word, Excel, PowerPoint:

 

Sensitivity Labels

Sensitivity Labels

In SharePoint and OneDrive:

For existing documents:

Sensitivity Labels

Sensitivity Labels

For new documents:

Best Practices for Using Sensitivity Labels

Evaluate the Content: Before applying a label, evaluate the content of the document or email to determine the appropriate sensitivity level.

Be Consistent: Apply sensitivity labels consistently to ensure uniform data protection across the organization.

Review Regularly: Regularly review and update sensitivity labels as the sensitivity of information can change over time.

Training: Attend regular training sessions to stay updated on best practices and any changes to our sensitivity labelling policies.

FAQs

Do TU Dublin have a policy for data classification?

Yes. You can find the Data Classification Policy here. This policy outlines guidelines for handling different types of data within the university. Specifically, it covers the classification of data as public, internal, and confidential.

I am Missing the Sensitivity Labels option. What do I do?

Ensure you have the latest version of Microsoft Office installed. If the issue persists, contact IT support.

Can I change a sensitivity label after applying it?

Yes, if you are the document owner or have the correct permission to the document you can change the label of the sensitivity. Follow the same steps to apply a new label.

What should I do if I am unsure about which label to apply?

Consult with your supervisor or refer to our data classification policy. When in doubt, choose a more restrictive label.

Do sensitivity labels affect document formatting?

No, applying a sensitivity label does not change the formatting of the document.